If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. /Tx BMC All Extenuating Circumstances claims must now be submitted on Portico. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. . Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream EMC and must cover the full period for which you are requestingmitigation. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Third-year student, Iris, recently received an emergency grant, hear what the process was like . If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. If you had previous extensions for the same assessment, state the most recent deadline. Any claims submitted after the assessment has started must be accompanied by evidence. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. Self-certified EC claims must be submitted before the assessment deadline/date. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. /Tx BMC This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). Make sure you submit your application in plenty of time to reduce added stress. Were led by studentsand that means youre in charge. Note that you can only self-certify if you submit your claim before the assignment deadline. dissertations refer to the dissertation handbook for specific guidance). This may affect the type of mitigation that is available to you. You should receive a response withinone week of submitting the request for review. Compiling the relevant documents and information can help speed your application along. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. It is your responsibility to ensure that the work is submitted on time. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. It is a charity with over 48,000 members. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. A decision cannot be made until your evidence is received. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. We are one of the largest student-led organisations in the UK. Your EC will only be validated on receipt and evaluation of your evidence. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. This step-by-step guide will clarify how to do that. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. EMC Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. All Extenuating Circumstances claims must now be submitted on Portico. Sport is for everyone, and well help you find your level. there will be no penalty for submitting late). Help us make this site better by telling us what you think about this page, University of East London If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. , normally no more than one week after the first affected assessment. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Our job is to make sure you feel supported every day. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream I have offers from manchester and UCL. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. You may wish to start by speaking with your personal tutor. Please be patient. Step 2: gather the relevant evidence for your application. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream EMC EMC Where a student has a SoRA, extensions will be granted from the adjusted deadline. Step 3: submit your application. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Your evidence will need to cover the full period for which you are requesting mitigation. See the assessment regulations. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. Although we encourage you to discuss coursework with others, the final product must be your own work. You can find information about the Extenuating Circumstances procedure in your student handbook. University is a big, exciting place. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Step 4: wait for approval. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream *'"&0M" f? Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. Please refer to SHS Faculty for penalties for over-length work. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Read the Extenuating Circumstances regulations before completing this form.2. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Your evidence will need to cover the full period for which you are requesting mitigation. From a casual class to captaining a competitive club, live an active lifestyle with us. are met, they are able to apply for further extensions using this process. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; For either route, it makes sense to get in touch as soon as possible. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. London, E16 2RD H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Ifyou are still unhappy after the review, you. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. /Tx BMC However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. You should receive a response withinone week of submitting the request for review. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Section 2.9: If you miss the deadline for EC claims. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. If you can imagine it, theres probably a society for it. Students will not be entitled to their SoRA adjustment again on top of an EC extension. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Lead your club, society and the whole Students' Union Nominate Now . If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. Our events are designed to help you meet people, try new things and have fun. 535 0 obj <>stream All coursework should be submitted by 12.00 noon on the stated deadline. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . We are improving our three campuses for people to study, work and live. You can only defer time-limited assessments (e.g. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. You can find further guidance on what your evidence should include in UCL's Academic Manual. /Tx BMC This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. review their decision. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. The information you need to support you with an extenuating circumstances claim can be found below. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC You can make an EC claim through Portico. It is your responsibility to ensure that the work is submitted on time. Theywontusually accept things such as viruses, disk corruption, printer problems etc. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. endstream endobj 448 0 obj <>stream Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. We may be able to support you better through, Submit your EC application as soon as possible. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Yes, as long as they fall within the same 14-day period. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. At this point it is too late. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. You must submit your evidence within FOUR WEEKS of submitting your EC. All coursework, projects and dissertations must be submitted. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. EMC %%EOF Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided.

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